Administrative and Office Support Job Description

What a good one includes

• A specific job title that reflects the actual level of seniority and responsibility, avoiding confusing jargon or overly trendy buzzwords.
• An engaging company summary that outlines your mission, team environment, and what makes your workplace a rewarding place to build a career.
• A bulleted list of daily and weekly tasks, grouping similar duties together like calendar management, client relations, or data entry.
• A clear distinction between non-negotiable requirements, such as proficiency in specific software, and preferred but optional skills.
• A brief explanation of what success looks like in the first ninety days, giving candidates a sense of how their performance will be measured.
• Transparent details regarding the salary range, work hours, remote flexibility, and health or retirement benefits associated with the role.

Common mistakes to avoid

• Packing the job description with an exhaustive, unrealistic wish list of duties that belong to three different full-time roles.
• Using vague phrases like 'other duties as assigned' without outlining the actual, repetitive daily physical or digital tasks required.
• Failing to specify the exact software tools and platforms your office uses, leading to candidates who require extensive, basic computer training.
• Writing in a cold, overly clinical corporate tone that deters warm, highly collaborative administrative professionals.

Frequently asked questions