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Done for you in 2 minutes.
Walk away with a professional, detailed project fee proposal and quotation tailored to your architectural or drafting services. This ready-to-send document clearly outlines your scope of work, project phases, and pricing for your clients.
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Winning a new design project starts long before the first drawing is made; it begins with how you package and price your expertise. This architectural fee proposal and services quotation is your primary tool for converting leads into paying clients. You need this document when a prospective client asks for a quote on a residential, commercial, or renovation project, and you want to present a professional, legally robust, and clear breakdown of your services. A great proposal doesn't just list a price tag. It acts as a roadmap for the entire project, clearly defining the phases of work—from initial site analysis and concept design to council approvals and construction documentation. By establishing precise boundaries around your scope, you build immediate trust, demonstrate your deep understanding of their vision, and protect your business from scope creep before the work even begins. It transforms a simple transaction into a collaborative partnership, setting clear expectations so you can focus on doing what you do best: designing great spaces.
Use fixed fees for predictable projects where the scope and timeline are strictly defined from the outset. Percentage-based fees are best for complex or high-end builds where the client's budget and requirements are likely to evolve during the design process.
A standard proposal should include two rounds of minor revisions during the concept and schematic design phases. Any additional changes after these phases are approved should be billed at an agreed-upon hourly rate specified in your terms.
List necessary external consultants, such as structural engineers or certifiers, as estimated exclusions that the client pays for directly. This keeps your professional fee separate and prevents you from absorbing their liability or project coordination costs for free.
Include a clause stating that if a project is put on hold or delayed by the client for more than 60 days, you reserve the right to renegotiate the fees. This protects your business from inflation and shifting market rates when delayed projects suddenly resume.
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