Charity and Volunteer Group Sale Agreement

What a good one includes

• Exact legal names and contact details of both the purchasing party and your authorized ministry or charity representative.
• A detailed description of the asset being sold, including serial numbers, make, model, and physical condition.
• A clear "as-is, where-is" clause that explicitly disclaims any warranties or guarantees on the item's future performance.
• The agreed purchase price, the accepted payment method, and the specific date by which the funds must be received.
• A liability waiver stating that the buyer assumes all risk and responsibility for the item once ownership is transferred.
• Signatures from both parties, accompanied by their official titles to prove they have the board-approved authority to execute the sale.

Common mistakes to avoid

• Relying on verbal agreements or simple handshakes, which leaves your community group open to legal disputes if the item breaks down later.
• Failing to explicitly state that the item is being sold "as-is," which can obligate your charity to pay for repairs or refunds.
• Allowing the buyer to take possession of the asset before the funds have fully cleared your group's bank account.
• Forgetting to verify if the individual signing on behalf of the congregation or charity actually has the board-approved authority to sell assets.

Frequently asked questions