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Done for you in 5 minutes.
Get a comprehensive, customized employment agreement tailored specifically for hiring therapists, counselors, and staff at your wellness practice. This professional contract clearly defines roles, compensation, client record ownership, and industry-standard confidentiality terms.
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Running a counselling or wellness practice is a deeply rewarding journey, but transitioning from a solo practitioner to a clinic owner requires a new level of structural care. When you bring on associate therapists, counselors, or administrative staff, you need a specialized employment contract that respects the therapeutic relationship while protecting your business. A standard corporate employment template simply won't cut it here. A strong agreement for this unique field clearly outlines clinical responsibilities, sets clear boundaries around client record ownership, and defines precise compensation structures like fee-splitting or hourly rates. It also addresses the sensitive nature of client transitions, detailing what happens to a client list if a therapist decides to move on. By setting these clear, compassionate boundaries from day one, you protect your clients' continuity of care, safeguard your practice's intellectual property, and build a foundation of trust and mutual respect with your team, allowing everyone to focus on what matters most: healing and wellness.
The practice entity owns all client clinical records, intake documentation, and progress notes, not the individual therapist who conducted the sessions. This setup ensures your practice remains compliant with healthcare privacy regulations and maintains custody of the medical files. Departing therapists are typically permitted to request copies of records only if subpoenaed or required by their licensing board.
Non-compete clauses that completely prevent a therapist from practicing in a geographic area are highly scrutinized and often legally unenforceable in the healthcare field. Instead, use a robust non-solicitation clause combined with a clear client-transition protocol. This legally protects your clinic's client list while ethically respecting the client's right to choose their practitioner.
Your contract must explicitly state whether the therapist is paid for missed sessions or late cancellations. Most practices pay a reduced flat rate for administrative time or a percentage of the collected cancellation fee rather than the full session rate. Clearly outlining this policy avoids internal disputes when clients fail to show up.
Yes, associate therapists and interns require specific contract clauses regarding clinical supervision, co-signing of notes, and billing under a supervisor’s license. A standard therapist agreement must be amended for pre-licensed staff to reflect their need for ongoing oversight and their specific scope of practice.
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