Fitness Business Terms and Conditions Agreement

What a good one includes

• A detailed description of the training, coaching, or digital content provided so clients know exactly what is included in their program.
• Clear payment schedules, billing cycles, late fee policies, and terms for automated subscription renewals.
• A strict but fair policy outlining how much notice is required to cancel or reschedule a session without losing the session credit.
• A robust physical activity waiver stating that clients participate at their own risk and should consult a physician before beginning any program.
• Protection for your custom workout plans, meal guides, videos, and PDFs, preventing clients from sharing or reselling your proprietary material.
• Guidelines on how either party can end the coaching relationship, including refund policies for unused services.

Common mistakes to avoid

• Copying a generic online template that doesn't account for the specific physical and legal risks of fitness training.
• Failing to clearly define refund policies, which often leads to costly credit card chargebacks and awkward client disputes.
• Neglecting to include a solid liability waiver, leaving your personal and business assets exposed if a client gets injured during a workout.
• Overpromising results or using language that could be legally interpreted as medical advice rather than fitness coaching.

Frequently asked questions