Flatshare Invitation and Move-In Letter

What a good one includes

• The full names of all existing tenants and the new roommate, along with the precise move-in date.
• The exact address of the property, including flat or room numbers to satisfy local registration authorities.
• A clear breakdown of the monthly rent, security deposit amount, and how utilities or shared household expenses are split.
• A statement confirming that the landlord has consented to the sublet or addition of the new flatmate.
• Details regarding the keys being handed over, including the number of sets and any building access codes.
• A brief mention of agreed-upon house rules, cleaning schedules, or quiet hours to establish communal expectations early on.
• Signed and dated signatures from the main tenant or host flatmate to make the document official for local authorities.

Common mistakes to avoid

• Forgetting to obtain and mention the landlord's written permission, which can lead to lease termination for unauthorized subletting.
• Leaving out the specific financial details and payment deadlines, resulting in awkward money disputes during the first month.
• Failing to write the exact legal names as they appear on official IDs, which makes the letter useless for city registration or government agencies.
• Omitting a clear inventory of the room's condition and provided furniture upon move-in to protect against deposit disputes later.

Frequently asked questions