Formal Notice Template for Flatmates

What a good one includes

• The exact date the notice is issued and the specific calendar date the proposed change or move-out becomes effective.
• The full legal names of all flatmates currently residing in the property and, if applicable, the name of the landlord.
• A concise statement detailing the specific action being taken, such as giving notice to vacate or proposing a change to utility allocations.
• Clear details regarding rent adjustments, security deposit returns, or outstanding bills that must be settled prior to the effective date.
• A brief outline of logistical next steps, including room viewings, key handovers, or shared cleaning responsibilities before departure.
• Your updated forwarding address or contact details where you can be reached for mail forwarding and deposit returns.

Common mistakes to avoid

• Relying on vague verbal agreements or informal group texts instead of a dated, written document that everyone can reference.
• Giving insufficient notice that violates the terms of your co-tenancy agreement or local tenancy laws.
• Using emotional or accusatory language rather than keeping the tone neutral, objective, and focused strictly on the facts.
• Forgetting to outline the exact process and timeline for the return of your portion of the security deposit.

Frequently asked questions