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Get a professionally drafted demand letter to recover unpaid driving, hauling, or delivery fees from non-paying brokers, clients, or shippers. Walk away with a structured, firm notice that outlines the outstanding balance and sets a strict deadline for payment.
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When you have completed a haul, delivered goods on time, and kept your end of the bargain, nothing is more frustrating than a broker or shipper holding up your payment. A formal payment demand letter is your first serious step toward recovering those hard-earned driving, hauling, or delivery fees. This isn't just a friendly reminder; it is a structured, legally minded notice that signals to non-paying clients that you are prepared to escalate the matter if they do not settle their balance. You need this document when standard invoicing and follow-up emails have been ignored, and you want to establish a paper trail before taking legal action or filing a broker bond claim. A strong demand letter is professional yet firm, laying out the exact dates of service, load numbers, and contract terms without letting frustration cloud the facts. By setting a clear, strict deadline and outlining the exact consequences of non-payment, you assert your rights as a carrier or driver and command the respect your business deserves.
You should send a formal demand letter 15 to 30 days after the payment due date on your original invoice has passed. Waiting longer increases the risk of the broker going out of business or their bond limit being reached by other claimants.
Yes, this demand letter serves as critical evidence when filing a claim against the broker's BMC-84 or BMC-85 bond. The bond company will require proof that you attempted to collect the debt directly before they will process your claim.
You must attach copies of the signed rate confirmation sheet, the bill of lading signed by the receiver showing proof of delivery, and the original unpaid invoice. Keeping these documents attached ensures the shipper or broker cannot claim they lack proof of the completed service.
If the deadline passes without response, immediately file a claim with the Federal Motor Carrier Safety Administration (FMCSA) and submit a claim against the broker's surety bond. You may also pursue the shipper or receiver directly for payment under the carrier lien terms of the bill of lading.
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