Gig Pricing and Quote Calculator

What a good one includes

• A transparent breakdown of the base performance rate based on the specific duration of the event.
• Compensation for prep time, travel distance, set-up, and soundcheck hours to ensure all working time is paid.
• Dedicated line items for specialized sound, lighting, or AV equipment hire and transport costs.
• Clearly defined overtime rates and fees for last-minute schedule changes on the night of the event.
• Explicit payment terms, including a non-refundable retainer fee and final balance due dates.
• A professional cancellation and postponement policy that protects your calendar and income.

Common mistakes to avoid

• Forgetting to factor in travel, setup, and teardown times, which significantly reduces your actual hourly earnings.
• Failing to secure a non-refundable booking deposit, leaving you vulnerable to sudden client cancellations without compensation.
• Sending a casual text or email price instead of a professional, itemized quote that justifies your premium rates.
• Neglecting to specify overtime fees upfront, resulting in awkward negotiations when a party runs late.

Frequently asked questions