Trades & Artisans

Glass and Aluminium Site Readiness Notice

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A professional site prep notice to send to builders or clients before your installation crew arrives. It ensures openings, power, and access are ready, preventing costly delays and wasted trips.

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Glass and Aluminium Site Readiness Notice

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Good to know

As a glazing or aluminium specialist, there is nothing worse than rolling up to a job site with heavy, custom-fabricated glass panels only to find the openings are not plumb, the scaffolding is gone, or the site is buried in drywall dust. A Glass and Aluminium Site Readiness Notice is your proactive line of defense. Sent to builders, project managers, or homeowners a week before your crew arrives, this document clearly outlines exactly what needs to be prepped, cleared, and powered up before you unload. A great notice acts as both a checklist and a boundary. It does not just ask for readiness; it specifies exact structural tolerances, access requirements for heavy suction lifters, and the precise electrical needs for on-site welding or hoisting. By setting these crystal-clear expectations, you protect your margin, prevent costly dry-run fees, and ensure your team can execute a flawless, safe installation on the very first visit.

What a good one includes

Precise structural opening tolerances, specifying that openings must be plumb, level, square, and free of debris before installation begins.
Clear access pathways and crane or hoist requirements for transporting heavy, oversized glass panels from the delivery vehicle to the installation point.
Specific power requirements, including voltage and outlet availability, needed for glass suction lifters, welders, or heavy-duty drills.
Dedicated scaffolding and fall-protection confirmation, stating who is responsible for providing and certifying any required work platforms.
Secure, dry on-site storage area specifications for storing frames, glass packs, and expensive hardware before they are fitted.
A clear policy regarding aborted visit fees and rescheduling timelines if the site is found unready upon arrival.

Common mistakes to avoid

Being too vague about structural preparation, such as saying "make sure the opening is ready" instead of defining exact millimeter tolerances.
Forgetting to specify power requirements, leading to crews arriving on site without functional electricity to run heavy glass-handling equipment.
Failing to require a signed confirmation back from the builder, leaving you without written proof of their commitment to your timeline.
Omitting site access dimensions, which results in delivery trucks or glass lifters being unable to physically navigate narrow driveways or low arches.

Frequently asked questions

How many days before installation should I send the readiness notice?

You should send the notice exactly seven to ten business days before your scheduled arrival. This gives the builder or client enough time to coordinate other trades, clear pathways, and rectify any structural framing issues before your team loads the truck.

Can I charge a fee if the site isn't ready when my crew arrives?

Yes, provided your initial contract includes an aborted site visit clause and this readiness notice clearly restates those terms. The notice should explicitly state the daily or flat-rate charge for a wasted trip to cover labor and transport costs.

What specific tolerances should I list for window and door openings?

You should specify that all openings must be within plus or minus 3 millimeters of the agreed nominal dimensions for plumb, level, and square. Anything outside this range risks frame binding, poor sealing, or glass breakage during installation.

Do I need the builder to sign and return the notice?

Yes, you should require a signed copy or written email confirmation at least 48 hours before dispatching your team. This written sign-off serves as financial protection if you arrive to find the site unprepared despite their assurance.

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Glass and Aluminium Site Readiness Notice

What a good one includes

Common mistakes to avoid

Frequently asked questions

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