Trustur AI
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Done for you in 2 minutes.
A professionally structured service proposal and fee quotation for clients seeking immigration or work visa assistance. You walk away with a clear, detailed breakdown of costs, visa processing steps, and terms ready to send to your prospective client.
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Winning over a new corporate client or securing a commitment from a skilled expat hinges on transparency, speed, and absolute clarity. When prospective clients ask you about securing work visas, transferring talent across borders, or navigating complex permanent residency paths, they aren’t just looking for a price tag—they need to see that you understand the regulatory landscape and have a predictable path forward. This tailored proposal acts as your professional handshake, clearly breaking down government filing fees, your professional service rates, and the critical step-by-step milestones of the visa journey. A great proposal eliminates the sticker shock often associated with immigration services by separating fixed disbursements from advisory costs, while setting realistic, legally sound expectations for processing timelines. Armed with this clearly structured document, you present yourself as a highly organized, trustworthy partner ready to de-risk their international hiring or relocation process, transforming a stressful legal hurdle into an exciting, manageable next step.
You should list government filing fees separately from your professional services to maintain complete transparency. Government fees are subject to sudden hikes and are paid directly to state authorities, so separating them protects your margins. Make sure to clearly state that these disbursements are subject to change without notice by the immigration department.
You must state explicitly whether RFEs are included in the flat rate or billed as an additional fee. The most secure approach is to include a standard clause stating that simple clarifications are covered, but complex RFEs requiring additional legal research or custom employer letters will be billed at a specified hourly rate. This manages expectations and prevents scope creep.
The safest structure is a split retainer, with fifty percent paid upon signing the agreement and the remaining fifty percent due immediately before the application is filed with the government. This ensures you are fully compensated for your drafting and review time prior to relinquishing control of the physical filing. For long-term corporate sponsorships, you can align payments with specific project milestones like labor certification approval.
Include a standard Processing Disclaimer section highlighting that government processing times are volatile and outside of your control. Explicitly state that dates provided are estimated based on current historical averages and do not constitute a contractual guarantee. This legally insulates your business from delays caused by consular backlogs or legislative shifts.
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