International Moving and Shipping Request for Quotation (RFQ)

What a good one includes

• Exact origin and destination addresses, including specific access details like narrow streets, parking restrictions, or stairs that affect delivery.
• A comprehensive, itemized room-by-room inventory list with estimated volumes or dimensions to ensure accurate container sizing.
• Clear specifications on the level of service required, such as full-service packing, door-to-door delivery, customs clearance assistance, and unpacking.
• A firm schedule outlining preferred packing dates, estimated departure, and the target delivery window at your new home.
• Explicit instructions for high-value, fragile, or unusual items like pianos, artwork, family heirlooms, or pets requiring specialized transit.
• Requirements for comprehensive marine transit insurance and a request for the mover’s liability coverage details.

Common mistakes to avoid

• Underestimating the volume of your household goods, which leads to sudden price hikes on moving day when your belongings do not fit into the allocated container.
• Failing to specify who handles customs clearance and local port fees, resulting in unexpected, costly bills before your goods can be released.
• Accepting verbal promises instead of insisting that all agreed services, timelines, and potential surcharges are written directly into the formal quote.
• Omitting destination access obstacles like elevator limitations, stairs, or long-carry distances, which movers will charge extra for upon arrival.

Frequently asked questions