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Done for you in 2 minutes.
A professionally formatted, ready-to-send invoice tailored for your short-term rental or guest house. Perfect for providing corporate guests, direct bookers, or insurance claimants with clear, itemized billing for their stay.
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Running a successful guest house or short-term rental often means stepping outside the major booking platforms to host direct bookers, corporate travelers, or guests displaced by insurance claims. When you bypass the platforms, you take on the role of the accountant, and a standard generic receipt won't cut it. A professional, itemized short-term rental invoice is your key to getting paid promptly and keeping your guests happy. It clearly breaks down the nightly rates, cleaning fees, local occupancy taxes, and any add-on services like curated welcome baskets or mid-stay cleanings. Corporate accounting departments and insurance adjusters require this level of granular detail to approve reimbursements. A great invoice acts as a final touchpoint of your hospitality, matching the professional quality of a high-end boutique hotel while protecting your revenue and simplifying tax season for both you and your guests.
Yes, most jurisdictions require you to collect and remit local transient occupancy tax or sales tax for stays under thirty days. You must research your local municipality's specific tax rate and list it as a separate line item on the invoice to remain legally compliant.
An invoice is a formal request for payment sent before or during the stay that outlines the costs and payment terms. A receipt is issued only after the payment has been completed to serve as final proof that the balance is settled.
Address the invoice directly to the insurance carrier or relocation agency, referencing the policyholder's name and claim number on the document. You must itemize the base lodging rate separately from security deposits and pet fees, as insurance policies often cover these expenses under different clauses.
Yes, you should list the security deposit as a separate line item on the invoice to show the total upfront cash flow required. Be sure to clearly mark it as 'refundable' so corporate expense departments do not mistake it for a non-refundable fee.
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