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A solid, professional contract outlining the terms, pricing, and scope for selling flooring materials and installation services to a client.
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As a flooring professional, your handshake is great, but a rock-solid contract is what keeps your business profitable and stress-free. This Materials and Installation Sale Agreement is the exact blueprint you need whenever you are supplying hardwood, tile, carpet, or LVP and laying it down for a residential or commercial client. You need this document before any demo begins or boxes of planking arrive at the job site. A great agreement clearly separates the cost of the actual physical flooring materials from your skilled labor, outlines how prep work like subfloor leveling is handled, and sets firm boundaries around moisture testing and acclimation. By clearly defining who is responsible for moving furniture, disposing of old carpet, and addressing hidden structural issues, you protect your margins and prevent awkward disputes at the end of a job. It turns a verbal agreement into a professional, transparent partnership that gives your clients peace of mind.
The installer is responsible unless they performed and documented a professional relative humidity test prior to installation. A solid agreement protects the tradesperson by shifting liability to the client if the home's HVAC system is turned off or if a plumbing leak occurs post-install.
Your contract must include a hidden conditions clause stating that subfloor leveling is not included in the basic installation price. This clause should outline a pre-agreed hourly rate or square-foot price for any self-leveling compound or grinding work required once the old flooring is pulled up.
Yes, you should secure a non-refundable deposit that covers 100% of the material costs before ordering any flooring. This ensures you are not left holding custom-ordered inventory if the client cancels, while the labor portion can be paid upon project completion.
Include a natural variations clause stating that wood, stone, and tile are subject to natural shading, veining, and grain differences. This legally protects you from clients demanding a free tear-out because the installed wood has more knots or color variation than the small hand sample they viewed.
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