Performance Booking and Policy Notice

What a good one includes

• A detailed deposit and payment schedule, including specific deadlines for retaining the date and final balance settlement.
• Clear load-in, soundcheck, and strike timelines to prevent backstage congestion and ensure smooth venue operations.
• Specific technical and hospitality rider parameters, detailing exactly what equipment, power sources, and greenroom amenities the venue will provide.
• A robust cancellation and rescheduling policy that clearly outlines non-refundable fees and force majeure protocols for both parties.
• Practical venue house rules, including strict volume limits, designated loading zones, and dress code expectations for performers.
• Overtime and performance extension clauses that define the exact per-hour billing rate if the set runs past the agreed time.

Common mistakes to avoid

• Failing to define a specific cutoff time for soundchecks, which can disrupt dining guests or early-arriving event attendees.
• Using vague language around volume expectations instead of specifying actual decibel limits allowed by the venue or local ordinances.
• Leaving out a clear policy regarding who is responsible for providing and paying for sound and lighting engineers.
• Omitting a specific policy on performer alcohol consumption, which can lead to liability issues and unprofessional behavior on site.

Frequently asked questions