Primary School Service and Facility Hire Quotation

Most educational institutions must apply goods and services tax to commercial rentals, while community-based or non-profit groups may qualify for exemptions. You should consult your regional education department guidelines or tax advisor to determine the exact tax category for each hiring entity. Standard practice is to list the tax portion as a separate line item on the quotation.

Weekend caretakers require specialized overtime rates that must be factored directly into the quotation's line items. Schools typically pass this full cost on to the hirer as a mandatory "staffing fee" to avoid depleting the school's operational budget. It is essential to quote these staff hours based on the full duration of the event plus one hour before and after for setup and lockup.

A standard security deposit ranges from 20% to 50% of the total hire value, or a flat bond fee of $200 to $500 for lower-cost bookings. This deposit is held to cover any potential property damage, key loss, or emergency cleaning costs incurred during the hire period. The quotation must state that this bond will be returned within ten business days post-event following a successful site inspection.

You can issue an initial quotation, but you must state clearly within the document that the booking is conditional upon receiving a valid certificate. The hiring organization must provide proof of coverage, typically at least $10 million or $20 million in public liability, before the quote can be signed and converted into a binding agreement. Never allow access to school grounds until this document is verified and filed.