Private Duty Caregiver Service Proposal

What a good one includes

• A detailed list of the specific daily living assistance, medical support, or companionship activities you will provide to the client.
• A concise summary of your relevant professional credentials, background check clearances, CPR training, and specialized care experience.
• A clear breakdown of the proposed care schedule, including shift times, overnight availability, and emergency backup arrangements.
• A transparent explanation of your hourly rates, holiday surcharges, travel reimbursement rules, and preferred billing cycles.
• A structured emergency protocol outlining how you will handle medical crises, including immediate contact instructions for family members and physicians.
• A brief terms of agreement section detailing the contract duration, cancellation policies, and required notice periods for ending services.

Common mistakes to avoid

• Overpromising on medical tasks that fall outside your licensed scope of practice can lead to severe legal liability and client safety hazards.
• Failing to include a clear cancellation or "no-show" policy leaves you financially vulnerable when families make last-minute schedule changes.
• Neglecting to define boundaries around non-caregiving tasks, like heavy housecleaning or cooking for the entire household, often leads to job creep.
• Omitting proof of professional liability insurance and active CPR certification can make families hesitant to trust you with their vulnerable loved ones.

Frequently asked questions