Private Practice Fee Schedule and Pricing Guide

To find your base hourly rate, add your total monthly personal income goal to your fixed and variable business overhead expenses, including taxes and benefits. Divide this grand total by the realistic number of clinical, billable hours you plan to work each month. This gives you the minimum hourly rate required to keep your practice financially healthy and sustainable.

Yes, displaying your standard fee schedule or a clear price range on your website builds immediate trust and filters out patients who cannot afford your care. It saves valuable administrative time by ensuring that prospective clients who reach out are already aligned with your pricing. Clear financial transparency also reduces anxiety for patients seeking care.

You should review and adjust your fee schedule annually to keep pace with inflation, rising lease costs, and professional software subscriptions. A standard annual increase of three to five percent is industry norm and easily accepted by patients when communicated sixty days in advance. Consistent, minor annual adjustments are far better for patient retention than waiting years and implementing a massive price hike.

Price your packages by summing the individual retail costs of all included services and applying a modest discount of ten to fifteen percent to incentivize the upfront purchase. Ensure that the total package price still comfortably covers all hard material costs, administrative booking time, and your minimum hourly clinical rate. Clearly define expiration dates and refund terms in the package contract to protect your schedule and cash flow.