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Get a polished, ready-to-send invoice featuring all your custom order details, itemized pricing, and payment terms.
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Baking beautiful, custom creations takes immense skill, but running a successful pastry business also requires clear, professional communication. A professional invoice for custom cakes and pastries is the bridge between your kitchen artistry and a smooth business transaction. You need this polished document the moment a client locks in a design, whether it’s a multi-tiered wedding cake or a detailed set of custom macarons. A great invoice does much more than just request payment; it serves as a final, written confirmation of your client’s vision. It clearly outlines the flavor profiles, design elements, dietary specifications, and delivery logistics, ensuring both you and your client are on the exact same page. By presenting a clean, itemized breakdown of costs alongside clear payment terms and deposit requirements, you protect your time, cover your ingredient costs upfront, and build lasting trust with your clients before they ever take their first bite.
You should charge a non-refundable retainer of 30% to 50% of the total cost at the time of booking. This secures the date on your calendar and covers the initial cost of specialty ingredients and tools. The remaining balance should be paid in full at least two weeks before the event date.
List delivery and setup as a separate, itemized line item calculated by distance and the time required at the venue. If the venue requires complex assembly, like stacking tiers or arranging fresh flowers on-site, specify this setup fee clearly so the client understands the labor involved.
Yes, you should always include a brief disclaimer stating whether the kitchen processes common allergens like nuts, gluten, or dairy. Having the client sign or pay an invoice containing this statement provides a written record that they were informed of your allergen policies.
Charge a separate, fully refundable equipment deposit on the invoice that is returned once the client brings back the stand undamaged. State the exact return deadline, usually within 48 to 72 hours after the event, and the penalty fee if the equipment is returned late or damaged.
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