Property and Facility Manager Affidavit Draft

Yes, an affidavit is by definition a sworn statement, meaning it must be signed in the presence of a licensed notary public to carry legal weight. Without a notary block and seal, the document is merely an unsworn statement and will likely be rejected by courts or insurance adjusters. Always wait to sign the document until you are in front of the notary.

You can include statements made by others, but you must clearly identify them as statements reported to you rather than things you saw yourself. To maintain the strongest credibility, focus primarily on what you personally observed or what is documented in your official business records. If critical facts rely entirely on a contractor's assessment, they should submit their own supporting affidavit.

You must label each piece of supporting evidence as an numbered or lettered Exhibit and reference them directly within the text of the affidavit. For example, you should write a sentence stating that the photograph of the damaged pipe taken on a specific date is attached as Exhibit A. This legally links the physical evidence directly to your sworn testimony.

A property manager can sign an affidavit regarding matters within their own personal knowledge and scope of management duties, but they cannot swear to the personal experiences or knowledge of the property owner. The individual who actually witnessed the events or manages the day-to-day operations must be the one who signs. If the owner has no personal involvement in the incident, the manager is actually the more appropriate signer.