Property Management Fact Affidavit

What a good one includes

• A statement establishing the declarant’s full name, role, employer, and length of time managing the specific property.
• The exact legal address and unit number of the property in question to avoid any jurisdictional confusion.
• A clear, step-by-step timeline of the events, inspections, or violations observed directly by the manager.
• Direct citations to attached physical evidence, such as dated photographs, repair invoices, or communication logs.
• A standardized legal statement swearing under penalty of perjury that the information provided is true and correct to the best of the affiant’s knowledge.
• A designated notary public block with space for the state, county, signature, seal, and date of notarization.

Common mistakes to avoid

• Relying on second-hand complaints from neighbors instead of facts the property manager personally witnessed or verified through records.
• Writing subjective opinions like "the tenant was destructive" instead of objective facts like "the front door frame was cracked and splintered."
• Failing to document the exact timing of inspections or incident responses, which weakens the document's credibility in legal proceedings.
• Executing the affidavit before standing in the physical presence of a certified notary public, which invalidates the notarization.

Frequently asked questions