Refurbished Device and Parts Bill of Sale

What a good one includes

• Full contact information and signatures for both the artisan seller and the buyer to establish legal ownership transfer.
• Specific device details including make, model, cosmetic grade, and unique serial numbers or IMEI codes to prevent fraud.
• A clear statement of whether the item is sold as-is or carries a specific limited warranty, detailing exactly what parts or labor are covered and for how long.
• A detailed list of any newly installed or refurbished components included in the device, such as a new battery or aftermarket screen.
• The final sale price, payment method, and date of the transaction to verify the transfer of funds.
• A precise explanation of your return window, restocking fees, or diagnostic charges if the buyer changes their mind.

Common mistakes to avoid

• Omitting the IMEI or serial number, which makes it impossible to prove a returned broken phone is the actual one you sold.
• Failing to explicitly state the as-is status of older parts, leaving you legally vulnerable to claims for unrelated hardware failures.
• Using vague warranty language that does not specify whether user-inflicted damage, like a cracked screen or water exposure, voids the agreement.
• Forgetting to have the buyer sign the document physically or digitally before handing over the device.

Frequently asked questions