Service Quotation for Tutoring and Educational Consulting

What a good one includes

• A clear breakdown of services, distinguishing between direct tutoring hours, curriculum customization, and diagnostic assessments.
• A transparent pricing structure that clearly outlines hourly rates, package discounts, or monthly retainer options.
• A detailed cancellation and rescheduling policy that defines the notice window and any associated fees.
• An explicit list of materials or resources included in the fee, as well as any extra costs for textbooks or software platforms.
• A defined validity period for the quotation so clients understand how long your quoted rates and availability are guaranteed.
• Your professional qualifications, certifications, or a brief statement of your educational philosophy to reinforce your value.

Common mistakes to avoid

• Failing to charge or set boundaries for out-of-lesson administrative tasks, such as lesson planning, grading, and parent email updates.
• Omitting a formal cancellation policy, which often leads to unpaid, last-minute cancellations that disrupt your schedule.
• Presenting vague service descriptions that allow for scope creep, where clients expect extra subjects or prep work without additional pay.
• Leaving out payment terms, which delays your income by not specifying how, when, and through which platforms you accept payment.

Frequently asked questions