Temporary Travel Assistant and Nanny Employment Contract

What a good one includes

• A detailed itinerary and scope of duties specifying exactly what tasks are expected of the assistant or nanny during transit and at the destination.
• Explicit compensation terms that detail regular hourly rates, overtime triggers, and how travel days or active on-call nights are paid.
• A comprehensive expense policy outlining which travel costs—such as flights, meals, lodging, and visas—are covered directly by the employer.
• Clearly defined daily working hours and mandatory off-duty rest periods to prevent staff burnout and ensure physical safety.
• A robust confidentiality and privacy clause to protect family schedules, personal details, and sensitive event logistics from public disclosure.
• Emergency protocol authorizations giving travel nannies or guides the explicit legal right to seek medical care for minors in your absence.

Common mistakes to avoid

• Failing to define precise on-duty versus off-duty hours, which often leads to unpaid twenty-four-hour shift expectations and severe staff burnout.
• Neglecting to specify lodging arrangements beforehand, resulting in awkward and unprofessional disputes over shared versus private room accommodations.
• Omitting a clear policy on incidental expenses, which leaves staff paying out-of-pocket for meals, activities, or transit while on duty.
• Overlooking international labor laws and visa requirements when bringing domestic staff across national borders.

Frequently asked questions