Terms and Conditions for Electrical Quotes

What a good one includes

• A clear payment schedule specifying deposit requirements, progress payment milestones, and the exact timeframe for final payment upon job completion.
• Explicit terms detailing the interest rates applied to overdue invoices and the client's responsibility for any third-party debt collection costs.
• A clause defining how changes to the original quote (variations) will be documented, priced, and approved before extra work begins.
• A provision that protects you from unforeseen complications behind walls or underground, such as hazardous materials or non-compliant pre-existing wiring.
• Clear instructions on the client's responsibility to provide safe, unobstructed access to the work area and power source on the agreed dates.
• A limitation of liability clause stating that you are not responsible for structural patching, painting, or plastering required to access wiring paths.
• A retention of title clause ensuring that all materials, fixtures, and switchgear remain your property until the invoice is paid in full.

Common mistakes to avoid

• Failing to include a prominent note on the front of the quote directing clients to read the terms on the back or attached page.
• Using ambiguous phrasing like 'payment upon receipt' instead of stating a precise number of calendar days for payment.
• Neglecting to state that you are not responsible for upgrading existing, unrelated wiring to code unless specifically contracted to do so.
• Commencing extra work based on verbal agreements without getting the price variation confirmed in writing or via text.

Frequently asked questions