Transport and Driving Services Quotation

What a good one includes

• Your full business name, licensing credentials, commercial insurance details, and direct contact information to establish instant legitimacy.
• A step-by-step breakdown of the route, including specific pickup points, intermediate stops, final drop-off locations, and estimated travel times.
• A transparent fee structure listing the base rate, mileage fees, fuel surcharges, toll charges, and parking expenses so the client knows exactly what they are paying for.
• The exact make, model, capacity, and amenities of the vehicle being used to reassure the client that the equipment matches their comfort or cargo needs.
• Explicit terms detailing when wait-time fees begin accumulating and the hourly rate charged for unexpected delays or schedule overruns.
• A clear, fair policy outlining deadline thresholds for booking cancellations and the associated non-refundable deposit percentages.

Common mistakes to avoid

• Forgetting to factor in toll roads, regional permits, or event parking fees, which ultimately eats directly into your take-home profit.
• Failing to define a specific expiration date for the quotation, leaving you vulnerable to rising fuel prices weeks or months after sending the offer.
• Omitting a clear wait-time policy, which often results in clients expecting you to sit idle for hours without compensation.
• Neglecting to specify cargo value limits or passenger luggage capacities, leading to disputes if a client attempts to overload the vehicle.

Frequently asked questions