Transport and Private Driving Service Proposal

Establish a clear structure featuring flat rates for common airport routes alongside hourly rates for dedicated executive standby service. Include pre-defined margins for fuel surcharges, late-night pickups, and toll fees to prevent billing disputes. Offering tiered volume discounts based on their monthly transport spend is highly effective for securing long-term commitments.

You must explicitly state your commercial auto liability insurance limits, which typically need to be at least one million to five million dollars for corporate compliance. Provide your Department of Transportation number and local operating authority permits to prove your operation is fully legal. Mentioning that you can provide a Certificate of Insurance naming them as an additional insured upon contract signing builds immediate trust.

Focus your proposal on how your brand aligns with their high standards of guest hospitality and seamless front-door arrivals. Detail your chauffeur dress code, vehicle detailing schedule, and communication protocols for real-time guest tracking. Offer a revenue-sharing affiliate model or preferred partner rates to make the collaboration financially attractive to their business.

Outline a clear, fair cancellation window, such as requiring two hours of notice for sedan transfers and twenty-four hours for multi-passenger vans or event fleet bookings. Specify the exact fees charged for late cancellations or passenger no-shows to protect your drivers' time and lost revenue. Integrating this policy directly into the pricing section ensures complete transparency before the contract is signed.